Privacy Information

In compliance with various privacy laws, we have created and posted the following notices to detail our practices to protect your rights.

Health Insurance Portability & Accountability Act (HIPAA) Notices
These notices describe how your protected health information may be used and disclosed.

• Employees - Health Plan (Benefits Department)
• Employee Assistance Program (EAP)
• Students & Family (English)

Family Educational Rights & Privacy Act (FERPA) Notice
Our FERPA Notice details parents’ and students’ rights with respect to educational records.

• Students & Family (English)

Social Security Numbers (Collection, Use & Disclosure) Notice
The District is mandated or authorized by law to collect, use and/or disclose Social Security Numbers for selected purposes, as listed in these notices.

• Employees
• Students and/or Parents (English)

Protection of Pupil Rights Amendment (PPRA) Notice
This notice pertains to student privacy protection for surveys, the collection and use of information for marketing purposes, and certain physical exams.

• PPRA (English)

Translated Privacy Notices
The Code Book for Student Conduct contains our privacy notices for students (HIPAA, FERPA, SSN and PPRA). The entire Code is available in Spanish, Haitian-Creole, and Portuguese.   Visit the Code Book for Student Conduct and see Section VIII for the privacy notices.

Policy 1480

Policy 1480 contains the District’s rules and guidelines to ensure students and parents’ privacy rights under FERPA and state law are protected.

• Policy 1480, Student Records: Confidentiality and Family Educational Rights

Privacy Forms and Documents

We have developed several forms and documents to help you comply with the FERPA requirements.

• Protection of Pupil Rights Amendment (PPRA) Procedures
• Code of Student Conduct (contains opt out forms and privacy notices)
• Parental Request to Access Student Records
• Education Records - Types & Locations
• Authorization for Release and/or Request for Information (Translated versions available in SharePoint: Records Retention - Forms Management) 
• Notice of Intent to Comply with Subpoena / Court Order (Letterhead - Word versions, translated, available in SharePoint: Records Retention - Forms Management)
• FERPA Disclosure Log

In certain instances, FERPA and state law disclosing information from education records without written consent from the parent or student (age 18 or over).  However, certain conditions and requirements must be met.  Here are informative documents developed by the Privacy Officer and the Office of the General Counsel to help guide you through the process.  

• Communicable Diseases and Disclosures of Student Information to County Health Officials
• Disclosure of Student Information to Law Enforcement
• Dual Relationships & Student Privacy Rights

• FERPA Consent Form - Disclosures to Health Officials
• HIPAA Authorization Form (Benefits)
• HIPAA Authorization Form (Student Health)
• Parental Request: Exemptions
• Security Incident Handling Guidelines