Approval/Signature of Agreements and Contracts

ALL grant contracts/agreements seeking funds, equipment, materials, or services from external grantor agencies should be approved by the School Board.

In each of these cases, the Superintendent is the ONLY authorized official to sign. District department heads and principals are not authorized to sign as the authorized official/chief executive officer on grant agreements or contracts. GA obtains the Superintendent's signature on behalf of schools and departments. Please keep in mind that all contracts with external funding agencies that will result in the receipt of funds MUST:

• 1. Be reviewed by a School Board Attorney
  2. Be approved by the School Board
  3. Be signed by the Superintendent and the Chair of the School Board

This applies to all grant agreements and contracts initiated by individual schools, groups of schools or District departments, that submit to external funding agencies. The principal may sign if the application form(s) specifically requests it.

For agreements/contracts with external agencies that will result in the receipt of funds, an Agenda Request Form must be prepared. GA prepares the Agenda Requests Forms and executive summaries for school-based grant awards and applications and can assist departments in preparing their forms.

Keep in mind that the agreement/contract review and approval process may be lengthy to ensure legal and District compliance. Please reach out to the GA department as soon as possible to request assistance in this process.