Attendance

  • (3-29-2020) How is attendance recorded starting March 30 for virtual education?

    Students login at sso.browardschools.com to enter school for the day. The District will include the student's login for the daily attendance count.

    Virtual School login

    Spanish 

    Haitian Creole

    Portuguese

  • (3-13-2020) Announcement: Schools will be closed beginning March 16, 2020.

    At a press conference on Friday, March 13, 2020, Broward Schools announced that schools will be closed beginning March 16, 2020. 

    Parents will not have to report absences during school closures. Attendance books will be updated and revised to reflect school closures.

  • (3-12-2020) How will absences be excused for precautions related to COVID-19?

    Parents must report their child's absence directly to the school. The school must be able to code the reason for absence accurately.

    Absences can be reported from the school's website via the online absence form, the attendance hotline, or by note to the front office.

  • (3-12-2020) We are keeping our child home as a precaution. How do we report the absence to be excused?

    If your child has not had contact with someone that is likely to have COVID-19 and you are keeping your child home as a precaution to mitigate the spread of disease, use the following process:

    Option 1: Online Absence Form

    1. From the school's website, go to Contact, then select Report an Absence
    2. Click "REPORT ABSENCE ONLINE" to expand the form
    3. Line 7. Reason for Absence: select "Special Event (Principal approved)"
    4. Line 8. Explanation: Type "Precautions related to COVID-19"
    5. Complete the rest of the form and click Submit. A copy of the submission will be emailed to you.

    Option 2: Attendance Hotline

    1. On your child's school website, call the attendance hotline phone number listed in the Contact Information box of the Report an Absence page.
    2. Call to leave a message with all of the necessary information for the attendance clerk to record the absence.

  • (3-12-2020) My child has symptoms similar to COVID-19 (fever, cough, difficulty breathing). How should I report the absence?

    If your child has flu-like symptoms, the District recommends keeping your child away from school for at least 3 days and until the child is symptom-free for 3 consecutive days.

    Report the absence as an "illness of student." 

    Option 1: Online Absence Form

    1. From the school's website, go to Contact, then select Report an Absence
    2. Click "REPORT ABSENCE ONLINE" to expand the form
    3. Line 7. Reason for Absence: select "Illness of student"
    4. Line 8. Explanation: Type a brief explanation for the attendance clerk.
    5. Complete the rest of the form and click Submit. A copy of the submission will be emailed to you.

    Option 2: Attendance Hotline

    1. On your child's school website, call the attendance hotline phone number listed in the Contact Information box of the Report an Absence page.
    2. Call to leave a message with all of the necessary information for the attendance clerk to record the absence.

  • (3-12-2020) How do I report the absence if my child has been medically diagnosed with COVID-19?

    The District codes communicable diseases differently from typical illnesses for students. 

    • If the student has been diagnosed with COVID-19, on the Online Absence Form select "Student has a communicable disease."
    • For "Line 8. Explanation:" on the online form, please indicate the diagnosis.

    If you choose to call the Attendance Hotline, please indicate in your message that the child has been diagnosed with COVID-19.

Video: Reporting an Absence Online

  • Click PLAY to watch the video. Closed captions are available.

    Reporting an Absence Online

Absence Reporting

  • Parents are responsible for reporting their child's absence.

     

    To report an excused absence, you may choose one of the following options:

    • Submit an Online Excused Absence Form from your child's school website under Contact: "Report an Absence"
    • Call the school's attendance hotline
    • Submit a note to the school's Front Office Staff

    Visit your school's website for the Attendance Hotline phone number or to submit an Online Excused Absence Form.

    When reporting an absence, please include ALL of the following information:

    • Name of parent reporting absence
    • Phone number of parent reporting absence
    • Child’s first and last name
    • Child’s school ID number or date of birth
    • Child's grade level
    • Date of absence
    • Reason for absence

    Parents are expected to report absences within two days of the absence. If requested by the school, the parent must provide documentation of an illness from a physician or public health unit.


    Excused Absences - from Policy 5.5: Attendance

    Students must be in school unless the absence has been permitted or excused for one of the reasons listed below:

    1. Illness of student
    2. Illness of an immediate family member
    3. Death in the family
    4. Religious holiday
    5. Required court appearance or subpoena
    6. Special event (Examples of special events include important public functions, educational enrichment activities, conferences, state/national competitions, college/university tour/visit, and exceptional cases of family need. A school administrator will use professional judgement to determine application of “special event” as an excused absence and indicate the specific number of days granted.)
    7. Scheduled medical or dental appointment
    8. Student has a communicable disease

    Students on field trips, attending alternative to suspension programs, or in internal suspension programs are not considered absent.

  • ATTENDANCE REPORTS

    Student attendance has a strong correlation to academic achievement as identified by the U.S. Department of Education. Average Daily Attendance (ADA) for all public schools in Broward County for the 2018/19 school year was 93.8%. The reports below provide snapshots of district-wide attendance for all public schools from elementary, middle, high, multi-level schools, and center schools.

    Chronic absenteeism has been included in the Attendance Brief beginning with the 2016/17 report. Chronic absenteeism is defined as a student missing 10% or more full school days (including absences that are excused, unexcused, or external suspensions). This metric operates as an Early Warning Indicator for students missing days throughout the school year.

    • Example: In the first 30 days of school, a student that was absent 3 days may receive phone calls from teachers, support from other school staff, and strategies and interventions for the family to help prevent the student from missing too many days before the end of the school year.

    Official reports for attendance are created by the Student Assessment & Research Department in collaboration with the Student Services Department and the Coordinator for District Attendance.

    CLICK ON THE LINKS BELOW TO REVIEW THE DETAILED REPORTS:

    Orange icons of calculator and pencil 2018/19 BCPS Data Snapshot: Student Attendance SY17-SY19 and Appendices released December 2019.

    Data Snapshot  2017/18 BCPS Data Snapshot: Student Attendance SY16-SY18 and Appendices released 10/10/2018

    2016/17 Attendance Data Snapshot  2016/17 BCPS Data Snapshot: Student Attendance

    Black and white calculator and pencil 2015/16 BCPS Data Snapshot: Student Attendance



  • When is "sick" TOO sick to send my child to school?

    The BCPS Attendance Office and the Coordinated Student Health Services Department share the recommendations in the flyer below. 

    Flyer showing how sick is too sick to go to school

    Flyer is available in English, Spanish, Haitian Creole, and Portuguese.

  • What are the acceptable reasons for an excused absence?

    The Attendance Policy allows eight reasons for an absence to be excused. The reasons are:

    1. illness of student,
    2. illness of an immediate family member,
    3. death in the family,
    4. religious holidays of the student’s own faith,
    5. required court appearance,
    6. special event,
    7. scheduled medical or dental appointment,
    8. or student having, or suspected of having a communicable disease.

  • What is chronic absenteeism?

    "Chronic Absenteeism" is when a child is absent for 10% or more full school days. That includes absences that are excused, unexcused, and suspensions.

    Students that are absent 10% or more days are more likely to have difficulty with maintaining grade-level academic achievement.

    By measuring as a percentage of days, schools and parents can work together early in the school year to prevent a child from missing too many school days.

  • How can chronic absenteeism affect one child?

    Kindergarten and 1st Grade

    • As few as 17% of students chronically absent in kindergarten and 1st grade were proficient on their 3rd grade English Language Assessment in a 2011 study

    Middle School

    • According to Attendance Works, 75% of 6th graders that are chronically absent are likely to drop out of high school before graduation.

    High School

    • A single year of chronic absenteeism between 8th and 12th grade was associated with a seven-fold increase in the likelihood of dropping out. (USDOE)

    Key research on chronic absenteeism can be found at Attendance Works: https://awareness.attendanceworks.org/wp-content/uploads/Research2016.pdf

  • How does chronic absenteeism impact school-wide academic achievement?

    Chronic absenteeism has been correlated to academic achievement in studies throughout the last 20 years. 

    In 2018/19 within Broward County Public Schools: 

    • 128/224 schools (60.4%) increased "Total Points Earned for FSA." 
    • 101 of those 128 schools (78.9%) that increased Total Points Earned also decreased overall chronic absenteeism in the same year.

    Improved attendance is not the only factor impacting student achievement. Student learning improves with consistent attendance, high-quality teaching, engaging curriculum, feeling safe in the learning environment, and a positive relationship between the home and school.

  • What is typical number of absences for a child in a school year?

    It is normal for a child to be absent 2 or 3 times in a school year. Illness is the most common reason for excused absences. 

    In 2018/19, about 59% of all BCPS students in K-12 were absent less than 9 times in the school year. 71% of those students were absent less than 4 times in the school year.

    For excessive absences:

    When a child study team has a determined a pattern of nonattendance is evident, schools will inform parents to help determine effective strategies, necessary interventions, and require documentation for future absences.

    5 days in a marking period (quarter) or 10 days in two marking periods may establish a pattern of nonattendance.

    "Habitual Truant" is when a student is absent 15 days unexcused in a 90-calendar day period. 

  • What should I do if the school records my child’s absence as unexcused when it should have been an excused absence?

    Immediately contact the school and provide documentation with a request to have the absence corrected. Follow up with the school administrator if necessary. A principal may determine that an absence is unexcused if documentation does not support the reason for absence.

    When a child is not at school, teachers will record the absence as unexcused at the beginning of class. The absence will initiate a notification to the parent's contact information (phone, email, and text) to alert the parent that the child is not at school. Parents are responsible for providing a reason for the child's absence from school.

  • Can my 18-year-old student sign himself out of school?

    No. Regardless of age, parents are responsible for providing excusal for absences, tardiness, and early sign-outs for their child.

  • How do I ensure that the school has my current contact information?

    Immediately notify the registrar and/or school counselor at your school if your telephone number and/or address changes.

  • How do I access the Attendance Policy?

    (Download Adobe Acrobat Reader to view or print PDF)

Resources and News

Contact Information

  • Attendance

    1400 NW 14th Court

    Fort Lauderdale, Florida 33311

    Phone: 754-321-1623

    Fax: --

    TTL: --

    Phone: --

    Phillip Shaver

    Coordinator, District Attendance

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